A Suggested Timeline to Make an Office Move Less Stressful & Chaotic
For almost four decades, Camelot Moving & Storage has provided outstanding commercial relocation services to businesses in Santa Clarita and the Los Angeles metro area. Our experience helping hundreds of small and large companies move gives us an edge when it comes to helping you plan your office move. Consider this timeline as an example of how we can make yours less stressful.
For Immediate Attention
Confirm your new location and your budget, as well as a move date: there’s a lot of planning that goes into finding a new office and determining a budget for it. You can never start too soon.
Identify your needs: once you’ve selected a new location, start calculating how many offices your personnel requires and what kind of amenities you need (i.e. furniture for a lounge, appliances for a lunchroom, etc.)
Choose a “Move Coordinator”: the ideal candidate is someone who’s a good multitasker, is cool under pressure, and gets along with different personalities.
Hire a commercial mover serving Santa Clarita. Different movers have different specialties and distance limitations, so it’s wise to confirm your move’s logistics before hiring a mover.
Five Months Before the Move
Design and refine your new office space. Account for everything: carpet, windows, paint, lighting, furniture, internet needs, etc.
Once you’ve completed the “blueprint” for your new office, inventory all of your current furnishings, electronics, etc. and figure out what you’re taking to the new location, and what you’re leaving behind.
After taking inventory, begin ordering all of the new items and materials you need for your new office. At the same time, create a plan for the things you’re not taking with you: office sale, donations, scrap, etc.
Three Months Before the Move
When you’re roughly three months out from your move, it’s time to obtain quotes from the moving companies you’ve contacted. This is also the right time to begin getting quotes from network, data, and phone providers for “hooking up” your new office.
Three months out is also a good time to brief all of your employees on the move and get them excited about what’s to come.
At 2 months, contact your current vendors and let them know you’re moving.
Solicit insurance quotes for your new office.
One Month Before Your Move
Return to your blueprint and delve into more detail regarding furniture placement and office orientation.
Change your moving address on the company website and in employees’ email signatures.
Label all furniture and equipment: what’s staying, what’s going. Also, check the condition of all items and make a record of it.
Create a master list of primary contacts at your old and new locations.
A Week Before Moving Day
Company-wide packing of personal spaces and desks. (Read our tipsheet: HOW TO PACK LIKE A BOSS)
Employees should backup all critical data.
Inspect your new building and office space.
Label and pack all shelving and shelf pegs.
Contact Camelot Moving for a Quote
Planning an office move can be daunting, but by following this timeline and trusting the professional moving services provided by Camelot Moving, you’ll have a big advantage. Contact us today for more information and to receive a quote.